How to Choose the Right Tent Size for Your Event

Planning an outdoor event? Whether it's a wedding in Napa, a corporate gathering in Sacramento, or a backyard party in Vacaville, choosing the right tent size is one of the most important decisions you'll make.

Here’s a clear guide to help you get it right.

🔍 1. Start with Your Guest Count

Tent size starts with how many people you’re hosting. A good rule of thumb:

• Seated Dinner (with round or rectangular tables):
  10–12 sq. ft. per person

• Standing/Reception-Style (cocktail tables):
  6–8 sq. ft. per person

• Ceremony Seating Only (rows of chairs):
  8–10 sq. ft. per person

Example:
For a seated dinner with 100 guests, plan for at least 1,200 sq. ft. of tented space.

🪑 2. Add Space for Extras

Don’t forget what else needs to fit under the tent:

• DJ or Band area: 100–200 sq. ft.

• Buffet or Food tables: 100–300 sq. ft.

• Bar setup: 100–150 sq. ft.

• Dance floor: At least 2–4 sq. ft. per person dancing

• Stage or AV area: Varies based on equipment

• Lounge seating: 200–400 sq. ft. for clusters

Tip: Make a list of all the “stations” your event needs. You may need a larger tent—or even multiple tents—to keep things functional and visually clean.

🧱 3. Consider Tent Type and Venue Space

The layout of your venue and ground conditions also affect what type and size of tent will work best:

• Frame tents are flexible and great for tight or uneven spaces.

• Pole tents require stakes and open ground—but offer high, dramatic peaks.

• Structure tents are best for long-term setups or large-scale events.

Local terrain matters:
A sloped backyard in Vacaville may need a smaller or frame-style tent, while a flat winery lawn in Napa can handle larger options.

🌧️ 4. Don’t Forget Weather & Sidewalls

Even in summer, wind and sun matter.

• Add sidewalls for shade, wind control, or privacy.

• For colder months or night events, consider tent heaters or tent fans.

Pro tip: Add flooring to keep guests comfortable and dry if rain is a possibility.

📐 5. Popular Tent Sizes We Offer

Here’s a quick reference chart to help you estimate what size tent you might need:

Tent Size Best For

20x20 Small gatherings, ceremonies, vendor booths

20x30 Up to 50–60 guests for a seated dinner

30x60 100–120 guests with room for buffet or small dance floor

40x60 150+ guests with dance floor and bar area

40x80+ Large weddings, corporate events, festivals, or multi-use layouts

Need something tailored? We also offer:

• Structure tents for long-term use

• Clear tops for a modern, open-air look

• Sidewalls for privacy, shade, or weather protection

• Full-service layout planning, lighting, flooring, and more
  

📞 Let’s Help You Plan It

Still unsure what size you need? That’s what we’re here for.

At Funtastic Rentals, we help clients all over Northern California—from Napa and Solano to Sacramento and the Bay Area—choose the perfect tent setup for their event.

🟢 Ready to get started?
Add items to your Wishlist or call us at 707-500-6100 to speak with a tent specialist.